Minutes of the 138^th Annual General Meeting

Held at the County Bar, Buckingham Town Cricket Club, Bourton Road, Buckingham.

Friday 9^th November 2007 at 7.30pm.

Present

Members – Graham Stearn (In the Chair), Rod Bridgman, Jason Ell, Bob Hutt, Rob Large, John Pengelly, Richard Pengelly, Neville Pritchard, Ryan Spragg, Neil Stafford, Paul Sly, Ian Wilkinson, Pip Large, Robin Pritchard, Ben Stafford, Kevin DeSilva, James Gear, Andy Harris, Graham Fryer, Margaret Fryer, Chris Harris, Jackie Harris, Stuart Helps, Dominic Pritchard, Mike Taylor, Adrian Johnson, Lawrence DeSilva.

Apologies

Andy Bone, Lorna Stafford, Steve Beck, Stuart Beck, John Talbot, Hedley Cadd, Jonny Cater, Roger Wagland, Andy Cater, Karen Cater, David Chambers.

Minutes of the 137th Annual General Meeting – 20^th October 2006

The minutes of the previous Annual General Meeting were agreed as a true record of the business conducted and signed by the Chairman. Proposed by Richard Pengelly, seconded by Rob Large. All in favour.

Annual Report

The Chairman highlighted a number of the key 2007 successes - 1^st team winning both the Cherwell League and the Watts Sunday Cup, the continued progress of our junior sections, the start up of a BTCC girl’s team and the club gaining its Clubmark accreditation. The Chairman invited questions from the floor on club business however none were forthcoming.

Statement of Audited Accounts and Treasurer’s report

The Chairman told the meeting that since the resignation of Lorna Stafford he had undertaken the role of Treasurer. The breakdown of figures, along with comparisons from previous years was contained within the document pack circulated before the meeting.

The following questions were asked from the floor by Members, the following answers were given -

· Why have insurance premiums decreased? Insurance premiums have been decreased because we made a claim for the damaged sight screen and received a payment of £1200

· Have we made loss on club clothing with £6288 being paid out this year? We have received £1933 for clothing during the last financial year, we have £1075 of stock held at the club and £1755 has been received this financial year. This leaves a difference of £1665 which was paid for by junior sponsorship.

· Why did we make a loss on last years annual dinner? The invoice for last year's dinner was not paid until this financial year but income for the dinner was paid into last year's accounts.

· Why did the overseas professional cost more this year? In previous years we have sub-contracted to Paul Atkins on behalf on BTCC. Paul Atkins is no longer involved in schools coaching and therefore we were not able to provide work or income to the overseas player to offset against our costs.

• Can we ensure letters of thanks to will be sent to BTCC sponsors? Yes

There were no further questions.

The Chairman invited a proposal that these Audited Annual Accounts be accepted by the Membership. This motion was proposed by Bob Hutt, seconded by Richard Pengelly, with all Members in favour, motion carried.

Election of Officers

As there were no contested elections the Chairman proposed that the members vote on block for all appointments. All Members in favour.

Chairman

Graham Stearn was proposed by the Management Committee - motion carried.

Secretary

Ian Wilkinson was proposed by the Management Committee - motion carried.

Treasurer

TBA

Fixture Secretary

Bob Hutt was proposed by the Management Committee - motion carried.

Chairman of Cricket

TBA

Election of Captains

Saturday 1^st XI

Rob Large was proposed by the Management Committee - motion carried.

Saturday 2^nd XI

Dominic Pritchard was proposed by the Management Committee - motion carried.

Saturday 3^rd XI

Stuart Helps was proposed by the Management Committee - motion carried.

Sunday 1^st XI

There had been no proposal from the Management Committee however before the meeting Ben Stafford made himself available. He was proposed by Rob Large and seconded by Jason Ell. All Members in favour, motion carried.

Sunday 2^nd XI

Bob Hutt was proposed by the Management Committee - motion carried.

Midweek XI

Bob Hutt was proposed by the Management Committee - motion carried.

Election of Auditor

Peter Tomlin was proposed by the Management Committee - motion carried.

Annual Subscription & Match Fees

The proposal by the Management Committee (Graham Stearn), seconded by Ian Wilkinson as below;

• Senior (Full) Membership subscription fee to increase from £50 to £60;
• Junior membership to change from £30 for all children to £35 for a first child and £20 for siblings;
• Family membership remains unchanged at £20;
• Senior match fees to increase from £6 to £7;
• Junior match fees to increase from £4 to £5.

.

All Members in favour, motion carried.

Any other business (As allowed by the Chairman)

• Mike Taylor suggested some kind of fine be levied on members who failed to pay there annual subscription on time. The Chairman said this would be discussed at the next management committee meeting;
• The Chairman repeated the point that is was the player’s responsibility to pay annual subscriptions and indeed match fees in full on time and not the committee’s duty to chase players concerned;
• Mike Taylor asked why vice captains were no longer elected. The Chairman replied that this had stopped several years ago and that it was felt this to be a decision taken in conjunction with the elected captain. Decisions regarding vice captains will be made at the next senior cricket meeting;
• Mike Taylor asked about the cost of the 2007 overseas player and the intentions for the 2008 season. Rob Large explained that the search was progressing for a 2008 overseas player and had come down to two final options. Both players have the talents required for Home Countries Cricket, both are within the pre-set budget and both are keen to take on a wider coaching role within the club;
• James Gear asked whether it was possible to organise senior winter nets on a Sunday evening. Also there was a discussion about using the facilities at Shenley Brooke End as opposed to Stowe. The Chairman replied that decisions surrounding the dates, timing and location of winter nets were with the elected captains. When a request is forthcoming the secretary will ensure the required action is taken.

With no further business, the meeting closed at 8.35pm.

Signed

Dated